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Help › Web Documents

Have you ever been working online and wondered to yourself when you would be able to move the full functionality of your desktop word processing applications to the web? Box.net brings you ‘Web Documents,' allowing users to create online documents without leaving the Box.net interface.  Our solution is built in-house, which means that you have the reliability you've come to know with Box.net. It makes creating notes, lists, or ideas online seamless and quick.  Now you and your ‘Collaborators’ can create, access or edit content within any folder.  To create a Web Document, log into your Box account, select 'All Files,' and click on the button to the right of the ‘New Folder’ button to select ‘New Web Document.’

You can now title your Web Document and add a description, which will be associated with the Web Document if you ever choose to share it with anyone. Once you click 'Okay,' a new window will pop up with the Web Document interface.

Take a look at this interface. At the top of the page are three tabs: 'Edit,' 'Preview,' and 'Share.'

  • Edit: This is the main editing interface, which acts like an advanced word processor. Use this interface to edit your content, make formatting changes, insert images, and more.
  • Preview: From here you can see how your Web Document will appear to others. This removes any formatting or editing abilities and simply displays your Web Document.
  • Share: Use this tab if you want to share your Web Document with anyone else. By clicking on the 'Shared' button, a link will be generated that you can send to others. You will also see a list of anyone who is collaborating on this Web Document.

Editing Web Documents
Click on the Edit tab. Take a look at the toolbar at the top of the page below the tabs. You should see icons that allow you to save, spellcheck, print, and view the source of the Web Document, adjust formatting, insert HTML, and insert images. These function just like a regular word processor. For example, if you highlight text and click the bold 'B,' that text will be bolded.

You can start typing in the body of the Web Document, below the toolbar. At any time, you can use any of the formatting options above. As you work, you will notice that the text at the very top of the entire page, below the title of your Web Document, will occasionally change and update to say 'Last saved at…' a certain time. By default, all Web Documents are set to automatically save. You can change this by un-checking the 'Autosave' checkbox.  As you work, also keep in mind that you should regularly be saving your document by either clicking on the save icon (it looks like a floppy disk) or by clicking control-S (command-S on Macintosh). Auto-save only saves your document once every five minutes.

Collaborating on Web Documents
One of the great features of Web Documents is the ability for multiple people to work on the document. One person at a time is allowed to be the editor. While someone has a Web Document open, anyone else (regardless of if they have editor or viewer privileges) will only be able to view the Web Document.

From the All Files page of your Box account, you can invite Collaborators to work on a Web Document with you. Click on the small arrow next to the Web Document and select 'Invite Collaborators.' Anyone you enter into this pop-up will then have the ability to edit or view (depending on what level of access you select) the Web Document. It will appear in their list of files so that they can open it any time.

While working in a Web Document, you will see in the upper right-hand corner that it says 'Current Editor.' If it says 'You,' then you have the ability to make changes to the Web Document. If it lists someone else, then you only have the ability to view the Web Document. You can click on 'Request Control' to send a request to the current editor to give you editor access. If they confirm this, then you will now be able to edit the Web Document.

Web Document Viewers
If you are invited as a viewer to a Web Document, or if you open a Web Document as an editor, but somebody else is already editing it, you will have 'Viewer' access. As a Viewer, you will not be able to edit any of the content. The 'Edit' tab will be shaded out, and you will only be able to look at the content and create a shared link to the content.



WebDoc Best Practices
The following is a list of suggested tags supported by Box.net's Web Documents:

a, abbr, acronym, address, b, basefont, bdo, big, blockquote, br, caption, center, cite, code, col, colgroup, dd, del, dfn, dir, div, dl, dt, em, font, h1, h2, h3, h4, h5, h6, hr, i, img, ins, kbd, li, menu, ol, p, pre, q, s, samp, small, span, strike, strong, sub, sup, table, tbody, td, tfoot, th, thead, tr, tt, u, ul, var

WebDoc Restrictions
For security reasons any tags not listed above-including those used for loading embedded widgets-is not supported and will be removed upon saving.
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