Working with others online requires a simple yet elegant storage hub. With Box's Collaboration tools, creating access to your files is a simple process for anyone, whether they are in the next room or the next hemisphere. Collaboration Folders let you mirror folders within your Box to other accounts while using Sub Users allows you to give limited account access to users without accounts.
The basic premise of collaborating with Box.net is that a folder is created online which is shared with users given access to it. Permissions are selected so some can only view files, while others may add or edit files. When you create a folder in your account, you can collaborate by right-clicking it, and selecting "Invite Collaborators".
Collaboration Folders are a new type of folder in your Box.net account. They are folders that you allow other Box users to access. Any change you make to the folder’s contents will be instantly visible to the folder’s collaborators (i.e. Box users you have given access the folder); similarly, any changes collaborators make will be instantly visible to you. Collaboration Folders allow you to share information across any number of Box accounts, and to share multiple folders with a given person on an ongoing basis.
Any folder in your Box.net account can be a Collaboration Folder. To make an existing folder a Collaboration Folder, right-click on the folder and select ‘Invite Collaborators’. A pop-up window will appear. Enter the email addresses of the individuals you would like to collaborate with (i.e. grant access to the folder). NOTE: This must be the email address your collaborators have used to register for their Box.net accounts. Please verify this before you proceed. Once you have entered them all, click ‘OK’, and email notifications will be sent to those individuals. Once they log into their Box account, they will be able to accept or reject your invitation to collaborate on that folder. When a folder becomes a Collaboration Folder, its icon changes: rather than being a plain, yellow folder, it becomes a blue folder with a small image of two people on it. All collaboration folders will automatically appear at the top of your files list in your account.
When you open a Collaboration Folder, a list of collaborators is visible at the bottom of the page (you may need to scroll down to see it; it appears at the end of the file list).
When you grant an individual access to a Collaboration Folder, you can choose to make them either a collaborator or a viewer. A collaborator can change (add, edit, delete) the folder’s contents; a viewer can only see the contents, not change them (i.e. read-only access).
You can change these permissions at any time from inside the Collaboration Folder. (Note: Only the folder’s creator can change its users’ permissions). When a Collaboration Folder is open, a list of all collaborators is visible at the bottom of the page. Each of these email addresses has a small downward arrow next to it. Click on that arrow to access a drop-down menu. From it, you can select whether that individual is a collaborator or a viewer, or opt to remove them from the folder.
